Prepare a business-ready “Records-To-Go” box:
After a disaster occurs, you may need disaster assistance to help your business rebuild, recover, and reopen. Every business should have a fire- and waterproof Business-Ready “Records-To-Go” box that includes essential information and documents necessary for business to continue and/or when applying for state and federal assistance after a disaster.
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Records needed to continue business:
- Business Continuity, Emergency Preparedness, and Disaster Recovery Plan
- Emergency contact list of employees and key customers
- Insurance policies and agent information
- List of suppliers and vendors
- Customer records
- Back-up computer systems and data files
- Bank records
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When applying for state and federal business disaster loans, customary information needed includes:
- the business’ physical address
- tax identification numbers
- legal structure or incorporation papers
- name, social security number, contact information and percentage of ownership for each owner; and
- list of business key creditors and vendors
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Customary documentation needed when applying for state and federal business disaster loans includes:
- business tax returns
- personal tax returns for each owner
- employee verification documentation (e.g. IRS Form 941, W-3s, W-2s)
- schedule of liabilities and debts of the business; and
- current and year-to-date financial statement (profit and loss, balance sheet, and cash flow statements)
For more helpful tips on how businesses can protect their assets, support their employees, and safeguard critical business processes, download and review our Dare to Prepare Flyer.